Job Description

Choose a job you love, and you will never have to work a day in your life. — Confucius

Office Manager

  • Job Tag: #LI-YS1
  • Posted: May 25,2022

SkyWater is currently partnering with a global financial service company to find an Office Manager at their new Chicago location. The ideal candidate is someone who has experience working in a fast-paced and growing company, that is comfortable communicating with overseas leadership. This role will be required to be onsite, 5 days a week. This is an individual contributor role and will report directly to the Market Director, along with full support from the Facilities Manager (located in London).

If you or someone you know has experience running an office, this could be a great opportunity for you! If you are interested, please apply online or reach out to Yanna Svensen at ysvensen@skywatersearch.com

Summary

The Office Manager is a brand-new role and will be instrumental in helping the client expand their global footprint alongside business activity. It will be a great opportunity to support all the staff and improve facilities and services. The client is looking for someone proactive, with an ability to deal with day-to-day issues but also has the foresight to build up infrastructure for the future.

Key Responsibilities

  • Responsible for the general maintenance and ongoing development of the office
  • Ensure that facilities continually meet the applicable regulatory, environmental and health &

safety standards

  • Plan day-to-day and ad hoc essential services
  • Build upon the relationships with third-party service providers that the company already has
  • Liaise internally with stakeholders to understand their requirements of the company’s facilities

on an ongoing basis

  • Ensure the short-term, medium-term, and long-term requirements of the office are

fully understood and planned for accordingly

  • Maintain seating plans for the office and coordinate reorganizations with the relevant teams
  • Manage ad-hoc space requirements (i.e., auditors, graduates)
  • Maintain information relating to all offices in an orderly, logical, and centralized location that

is accessible to other stakeholders in the business

  • Effective communication with Landlord, facilitate solutions for service requirements and

issues including lighting, power, air conditioning etc.

  • Manage office-related contracts and review them on a general basis
  • To comply with all applicable Compliance policies, procedures, laws, and regulations

 

Qualifications / Skills

  • Strong attention to detail
  • Ability to assimilate requirements from multiple internal stakeholder groups
  • Minimum 4 years of relevant experience, preferably in financial services
  • Ability to disseminate information in a clear and concise manner
  • Health and Safety qualification
  • Fire Marshall/First Aid training
  • Leadership, ownership, and a can-do attitude

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