Associate Producers at X-FCTR are emerging leaders trusted to manage simpler, repeatable experiential programs from end to end. With close mentorship from senior team members, they develop production muscle by managing timelines, vendors, budgets, and documentation while absorbing best practices. Their role is critical to driving consistency, clarity, and progress on foundational workstreams.
IDEAL CANDIDATE
The ideal Associate Experiential Producer is highly organized, eager to learn, and ready to build the foundation of their production career. They are a detail-oriented problem solver with an openness to feedback and a curiosity for how experiential marketing comes to life. They thrive in fast-paced environments and are excited to be part of a collaborative, creative team.
AREAS OF RESPONSIBILITY
A. Project Management
Lead rinse-and-repeat and low-complexity experiential projects from kickoff through reconciliation
Build and manage production timelines, logistics trackers, run-of-show documents
Coordinate with vendors and track project expenses with accuracy
Ensure internal and external deadlines are met with guidance from senior team members
B. Communication & Cross-Functional Collaboration
Participate in all internal and client-facing calls and meetings
Act as the point of contact for production-related communications
Collaborate with Creative and Account teams to align execution with creative goals
C. Learning & Development
Apply X-FCTR production SOPs and ask clarifying questions when faced with ambiguity
Identify and communicate blockers proactively
Integrate feedback and work closely with Senior Producers to build confidence and judgment
D. QA & Process Discipline
Own documentation and file management
Uphold quality standards across all deliverables
Participate in post-mortem evaluations and implement learnings
SKILLS REQUIRED
Organizational skills with an attention to detail, especially when managing changing priorities.
Communication skills, with a willingness to learn and improve presentation techniques.
A resourceful and solution-oriented mindset.
Developing creative problem-solving abilities.
A positive attitude and a commitment to excellent customer service, both internally and externally.
An ability to work both independently and as part of a multidisciplinary team.
Basic proficiency in software applications, such as Microsoft Office, Google Suite, and Slack, relevant to event planning and execution.
ADDITIONAL CONSIDERATIONS
An interest in learning and growing within the live event industry.
A willingness to accept constructive feedback and embrace opportunities for professional development.
Eagerness to support team members and the agency by taking on additional responsibilities or duties as needed.
Flexibility in working hours and the potential for occasional travel as required.
EDUCATION/EXPERIENCE PREFERRED
At least two years of pertinent experiential marketing experience, either within an agency, in the field, or through internship exposure in a professional working environment.
A degree or coursework related to Business Administration or a related field is a plus.
LOCATION (TIME ZONE)
Must work 9:00 am – 5:00 pm CST.
Fully remote position, required to work during regular business hours from 9:00 a.m. to 5:00 p.m. CST.
Flexibility to accommodate agency hours, which may include occasional work beyond standard hours, weekends, and additional schedule adjustments as needed.
Travel may be required on a program-by-program basis.
COMPENSATION
Full-time position (40+ hours per week) with employee benefits.
Salary commensurate with experience and level of expertise.
We’re excited to be partnering with a fantastic experiential agency in search of an Experiential Producer who loves bringing ideas to life and thrives in a fast-paced, collaborative environment. This is a great opportunity for someone who enjoys owning projects end-to-end and being at the center of all the moving pieces that make an activation successful.
In this role, you’ll lead mid-sized programs from kickoff through execution—managing timelines, budgets, vendors, and on-site delivery—while building strong, trusted relationships with internal teams and clients.
What We’re Looking For
You’re someone who takes pride in your work and enjoys seeing a project through from start to finish. You’re organized, adaptable, and calm under pressure, with a natural ability to problem-solve and keep things moving forward. You’re also a strong communicator and a supportive teammate—someone who’s excited to mentor junior producers while continuing to grow in your own career.
What You’ll Be Doing
Project Leadership & Execution
Lead mid-complexity experiential programs from kickoff through wrap
Own timelines, budgets, logistics, and vendor management from concept through execution
Keep projects organized by managing documentation, deliverables, and internal workflows
Track and reconcile budgets in partnership with key stakeholders
Source and collaborate with vendor partners (fabricators, staffing teams, content partners, freight, and more)
Help develop training materials and visual aids when needed
Be on-site for events—overseeing installs, managing run of show, and supporting field teams
Communication & Collaboration
Serve as a key point of contact across internal teams and client conversations
Partner closely with account and creative teams to ensure everything comes together seamlessly
Proactively identify and communicate any risks or challenges
Help bring creative ideas to life while staying true to the original vision
Support vendor conversations to ensure expectations are clear and met
Process & Quality
Ensure all deliverables meet a high standard of quality
Adapt processes as needed while keeping things organized and efficient
Consistently deliver work that is thoughtful, accurate, and on time
Team & Operations
Maintain a professional and positive approach in all communications
Stay organized with files, assets, and project materials
Come prepared and engaged for meetings and key milestones
Be a collaborative, team-first partner
What You Bring
Strong organizational skills and attention to detail
Clear and thoughtful communication skills
A proactive, solution-oriented mindset
Confidence navigating challenges and making decisions
Ability to work both independently and as part of a team
Comfort with tools like Microsoft Office, Google Suite, Slack, and other event-related platforms
Nice to Have
Experience with live events, mobile tours, or large-scale activations
Familiarity with fabrication and production vendors
Exposure to areas like staging, lighting, sound, or talent coordination
A curiosity to learn and grow, with openness to feedback
Logistics
Remote role (U.S.-based, aligned to Central Time hours)
Typical hours are 9:00 AM – 5:00 PM CST, with flexibility depending on project needs
Travel will be part of the role depending on programs
Background
4–6 years of experience in experiential marketing (agency experience is a plus)
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601 Carlson Parkway | Suite 900
Minneapolis, Minnesota 55305
