Administrative Assistant
SkyWater Search Partners is partnering with a highly respected, mission-driven organization in the west metro to identify an Administrative Assistant to support a senior executive team in a fast-paced, highly visible environment. This position will work closely with executive leadership and play a key role in helping maintain efficient day-to-day operations.
This opportunity is ideal for a polished, proactive, service-oriented administrative professional who enjoys staying organized, managing multiple priorities, and operating with a high level of professionalism and discretion. The team is looking for someone who is detail-oriented, dependable, and capable of anticipating needs in a dynamic environment.
Responsibilities
Executive & Administrative Support -Provide day-to-day administrative support to senior leadership -Manage calendars, scheduling, appointments, and meeting logistics -Coordinate travel arrangements and related itineraries -Prepare and process expense reports and credit card reconciliations -Track deadlines, follow-ups, and key deliverables -Assist with correspondence, mail handling, filing, and data entry -Maintain digital files, records, and historical documentation -Support gifting initiatives, holiday communications, and contact database maintenance -Provide phone coverage and general office support as needed Meetings & Event Coordination -Coordinate internal and external meetings -Assist with presentation creation and formatting (PowerPoint) -Prepare meeting materials, agendas, and notes -Track action items and follow-up items from meetings -Coordinate logistics for onsite and offsite events -Ensure meeting technology and video conferencing systems are functioning properly Office Operations & Administrative Tracking -Manage office supply inventory and ordering -Support tracking and renewals for passports, IDs, visas, and licenses -Maintain internal directories and distribution lists -Assist with compliance-related administrative documentation
Desired Skills and Experience
Ideal Background -3–5+ years of administrative support experience required -Prior experience supporting executives or senior leadership teams strongly preferred -Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint -Highly organized with exceptional attention to detail -Strong written and verbal communication skills -Ability to handle confidential information with professionalism and discretion -Comfortable managing multiple priorities in a fast-paced environment -Team-oriented, dependable, and proactive in approach -Flexible to occasionally support evening or weekend needs when required
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ABOUT SKYWATER SEARCH
Start with your Short List
Led by a group of seasoned search industry professionals, SkyWater Search Partners brings new focus to a novel concept, “Short List Search.” Our purpose is to leave a lasting impression on the clients we serve by providing individuals who will make a measurable difference in their business. We strive to consistently deliver great results to our clients in a very timely manner.
Practice Areas
Our practice areas are led by highly experienced executive recruiters who take great care in fully understanding client requirements and candidate qualifications.
• Accounting and Finance
• Information Technology
• Operations
• Engineering
• Sales
• Marketing
• Human Resources
• Legal
• Construction
• Supply Chain
• Consumer Package Goods (CPG)
Founded on long-standing relationships and hundreds of successful placements throughout the Twin Cities business community, SkyWater Search Partners is a proven resource for clients and candidates looking to quickly and confidently explore their “short list” of best choices. Count on us to find the best people – and the best fit.
